Privacy Policy

We take your privacy very seriously and will not misuse your data in any way. This privacy policy describes who we are, what personal data we collect, who we share your data with, what rights you have and how we protect your data.

Who we are

SpecialEffect is a registered charity (1121004) and our registered office address is: SpecialEffect, The Stable Block, Cornbury Park, Charlbury, Oxfordshire, OX7 3EH. SpecialEffect is a registered data controller (ICO registration number Z1643859).

What personal data we collect and why we collect it

Contact form
Where you have submitted information via the contact form on this website, we may collect your name, email address, and comments in order to respond appropriately via your email address.

Analytics
Our website uses Google Analytics, a web analytics service provided by Google, Inc. (“Google”). Google Analytics uses ‘cookies’, which are text files placed on your computer, to help us analyse how users use the site. The information generated by the cookie about your use of the website (including your IP address) will be transmitted to and stored by Google on servers in the United States. Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity for our website operators and providing other services relating to website activity and internet usage.

Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google’s behalf. Google will not associate your IP address with any other data held by Google. You may refuse the use of cookies by selecting the appropriate settings on your browser. However, please note that if you do this you may not be able to use the full functionality of this website.

To opt out of being tracked by Google Analytics across all websites visit http://tools.google.com/dlpage/gaoptout.

Who we share your data with
We do not give, sell or rent your personal data or information to any third party or share your information with third parties for their marketing purposes.

We will disclose your data or information if required by law, for example by a court order or for the prevention of fraud or other crime.

We do use third party providers for our IT Support, CRM, website and backup systems. We also sometimes use external consultants for projects. If you require more information on these, please contact us on dataprotection@specialeffect.org.uk.

What rights you have over your data
You have the right to ask for a copy of the personal information we hold relating to you. To do this please contact dataprotection@specialeffect.org.uk or by post at: Data Protection Lead, SpecialEffect, The Stable Block, Cornbury Park, Charlbury, Oxfordshire, OX7 3EH

Your data will be deleted after a maximum period of four years if you have not opted to remain in contact with us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

You also have the right to lodge a complaint about our processing of your personal data with the UK’s Information Commissioner’s Office.

How we protect your data
Any personal information we hold that you have given us is treated securely and is protected on our internal systems. We mitigate the risk of hosting your information on our secure server by storing it in a locked room in a secure building, with limited access.

Links to other websites
Our website may contain links to other websites run by other organisations. This privacy policy applies only to our website‚ so we encourage you to read the privacy statements on the other websites you visit. We cannot be responsible for the privacy policies and practices of other sites even if you access them using links from our website.

In addition, if you linked to our website from a third party site, we cannot be responsible for the privacy policies and practices of the owners and operators of that third party site and recommend that you check the policy of that third party site.

More questions?
To contact SpecialEffect with a data protection query regarding the processing of your personal data, please email dataprotection@specialeffect.org.

Changes to this privacy notice
We keep our privacy notice under regular review. This privacy notice was last updated on 18/09/2019.